Planned Preventative Maintenance (PPM) Services

Heb Facilities Management delivers fully tailored Planned Preventative Maintenance (PPM) solutions across the UK, designed to meet statutory compliance and optimise asset performance for clients in every sector.

Our PPM regimes follow SFG20 standards and cover every aspect of building safety and systems reliability, from heating and cooling to life safety equipment and electrical testing. Whether you manage a school, a healthcare clinic, a shopping centre, a manufacturing plant, or a housing estate, we help you stay compliant, extend asset life, and avoid unexpected repair costs.

Our reach covers the North, Midlands and UK wide portfolios, with regional hubs in Sheffield, Leeds, Doncaster, and St Helens. We work with estates teams, facilities managers, landlords, and compliance officers to build maintenance schedules that reflect real world risks, occupancy patterns, and sector specific pressures. From daily safety checks to annual asset planning, our services help industrial and commercial facilities, retail and leisure estates, education providers, healthcare organisations, and social housing landlords stay operational and inspection ready.

Heb FM is more than a service provider, we’re a strategic partner. We don’t just keep things running, we reduce risk, demonstrate compliance, and give you full confidence that your critical systems and statutory obligations are under control.

Full Scope PPM for Compliance, Safety and Reliability

Our Planned Preventative Maintenance services cover all core mechanical and electrical (M&E) systems and building critical infrastructure.

These include HVAC servicing, air conditioning maintenance, boiler inspections, and heating system testing to ensure environmental control and energy efficiency. We carry out periodic fixed wire testing, EICR inspections, PAT testing, and RCD functionality checks to ensure electrical safety across your site.

Fire alarms, emergency lighting, fire doors and fire extinguishers are tested and maintained to meet fire safety legislation. Lightning protection systems are routinely inspected to safeguard building infrastructure. Water hygiene management includes Legionella testing, water temperature checks, flushing regimes and TMV servicing, all compliant with ACOP L8 guidance. Gas appliances are tested and serviced to meet safety and performance standards, and F-Gas tracking ensures environmental compliance.

Our PPM also includes inspections and servicing of security systems, such as CCTV, intruder alarms, access control systems, and disabled refuge alarms. We maintain mechanical lifts, hoists, dry risers, local extract ventilation (LEV), and kitchen extract systems to ensure operational safety, hygiene, and fire prevention. Fall arrest systems and emergency egress equipment are tested regularly, with results recorded in real time through our CAFM system.

Sector Tailored Maintenance for Maximum Impact

We don’t take a one size fits all approach, every PPM schedule is shaped around the specific risks, regulations, and occupancy conditions of your sector.

In healthcare, we understand the need for infection control, zero disruption, and support for critical systems like medical gases and BMS. In education, our teams work around academic timetables and prioritise safeguarding with DBS-checked staff and clearly scheduled access. Social housing providers trust us to maintain multiple tenanted sites with discretion, safety, and consistency.

For industrial and commercial clients, we deliver PPM that aligns with production schedules, energy monitoring, and plant shutdowns, minimising impact on output. In retail and leisure environments, we preserve lighting, HVAC, and fire safety systems to ensure safe, welcoming environments for customers and staff. Whether you manage a logistics hub, high street bank, primary school, or mixed-use residential site, Heb builds practical, reliable, and regulation ready schedules that keep your environment safe and fully operational.

Every client receives a dedicated account manager, direct engineer access, and real-time visibility through Joblogic. From asset condition to statutory test dates, everything is tracked, documented, and auditable, because compliance is only as good as your records.

Joblogic CAFM: Smart Reporting, Full Oversight

PPM with Heb is underpinned by Joblogic, our CAFM platform that delivers complete control of your compliance position.

It allows us to schedule tasks based on SFG20 and site-specific priorities, monitor job progress, and log service outcomes in real time. Engineers update tasks via mobile app, uploading photos, inspection results, and certificates on site, removing the need for paperwork and improving accuracy.

Clients can log in at any time to access test certificates, asset condition reports, remedial quotes, and job histories. Every system is searchable and audit-ready, with digital evidence available on demand for insurers, auditors, or regulators. If a critical system fails an inspection, you know instantly with corrective actions already underway.

This technology doesn’t replace people, it supports them. Our helpdesk team dispatches the right engineer at the right time based on skillset and location. Our FM contract managers ensure every regime runs on time and our reports help you make informed decisions about lifecycle investment, risk reduction, and long-term asset planning.

A Smarter Way to Maintain Your Estate

Our PPM programmes are trusted by clients who value uptime, performance, and peace of mind.

We work with schools, councils, NHS clinics, national retailers, housing associations, and manufacturers to keep their estates legally compliant, energy-efficient, and ready for inspection at any time.

We understand the unique pressures of every sector and deliver solutions that reflect your day-to-day challenges. Whether you're managing hundreds of homes or a single high-spec facility, we can build a PPM schedule that works for you. Our national scope, regional response, and in-house engineering team make us the ideal FM partner for businesses seeking long-term protection and smarter compliance.

Let us review your current approach to preventative maintenance, and show you how we can improve it. From detailed asset condition reports to legally required testing, Heb ensures your systems run safely, efficiently, and without surprises.

Get in touch with our FM team today to schedule a consultation or request a review of your statutory maintenance requirements. With Heb, you’re not just meeting minimum standards. You’re raising them.

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View Our Latest Facilities Management Projects

Keeping the UK’s Favourite Pubs Trading:​ FM Partnership with Stonegate Group

Keeping the UK’s Favourite Pubs Trading:​ FM Partnership with Stonegate Group

Heb Facilities Management supports the UK’s largest pub group, Stonegate, with 24/7 facilities management services. From emergency callouts to planned maintenance, Heb’s nationwide team ensures venues remain compliant, operational, and customer-ready, minimising downtime and protecting brand reputation across the hospitality sector.

South Yorkshire Fire & Rescue and Heb Facilities Management Partnership

South Yorkshire Fire & Rescue and Heb Facilities Management Partnership

Heb Facilities Management, a division of Heb Group, is renowned for its comprehensive facilities management services, specialising in electrical and mechanical maintenance. South Yorkshire Fire & Rescue (SYFR) is a critical emergency service provider in the UK, responsible for fire safety, rescue operations, and emergency response across South Yorkshire. Given the essential nature of their services, SYFR requires a dependable partner to ensure their facilities operate at peak efficiency and safety.

Kier FM Group and Heb Facilities Management Partnership

Kier FM Group and Heb Facilities Management Partnership

Heb Facilities Management, a division of Heb Group, is well-regarded for its comprehensive facilities management services, including electrical life cycle replacement and energy reduction initiatives. Kier FM Group, part of the Kier Group, is responsible for managing various Public Finance Initiative (PFI) schools across the UK. These schools require consistent maintenance to ensure the safety, efficiency, and sustainability of their facilities. To achieve this, Kier FM Group sought a reliable partner to oversee the electrical infrastructure and implement energy-saving measures.

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